Accounts Payable Supervisor

Reporting to the Corporate Controller the Accounts Payable Supervisor will oversee our accounts payable team and processes. The ideal candidate will ensure the accurate and timely processing of invoices, payments, and expense reports while maintaining compliance with company policies and regulatory standards. This role requires strong leadership, organizational, and analytical skills to drive efficiency and continuous improvement within the department.

The Accounts Payable Supervisor will be responsible for creating a professional work environment, which reflects the Pennrose priorities of customer service, respect and collegiality among development and property team members, to meet the financial and operational goals while following company policies and procedures and applicable regulations.

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• Team Leadership:
  • Supervise the accounts payable staff, providing guidance and performance feedback.
  • Delegate tasks and ensure workload is distributed effectively.
• Accounts Payable Operations:
  • Oversee the processing of invoices, purchase orders, and expense reports accurately and on time.
  • Ensure all payments are properly authorized and documented in line with company policies.
  • Review and reconcile vendor statements to ensure accounts remain current.
  • Monitor and manage the AP aging report, resolving discrepancies and ensuring timely payments.
  • Oversee monthly petty cash reconciliation process for all properties.
• Vendor Set Up and Maintenance
  • Manage the vendor onboarding process within Yardi (Yardi-Vendor Shield) ensuring all new vendor requirements are met (W9, Insurance and Professional Licenses).
  • Manage the vendor invoice upload portal (Yardi-Vendor Café).
• Process Improvement:
  • Identify and implement process improvements to enhance efficiency and accuracy.
  • Work with other departments to streamline workflows and improve cross-functional processes.
• Compliance and Reporting:
  • Ensure compliance with company policies, financial regulations, and internal controls.
  • Prepare and present reports on accounts payable performance, including key metrics and findings.
  • Support audits by providing documentation and responding to inquiries.
• Technology and Systems:
  • Oversee the use and maintenance of our accounts payable workflow system (Yardi-PayScan).
  • Management of our third-party payment processing system (Paymode).
  • Oversee employee expense reporting via our third-party system (SAP-Concur).
  • Act as the liaison for our third-party utility processing company (Conservice)
  • Responsible for annual 1099 compliance and reporting (Yardi and Sovos)

• Bachelor’s degree in Accounting, Finance, or related field preferred.
• 5+ years of experience in accounts payable, with at least 1-2 years in a supervisory role.
• Strong knowledge of accounts payable processes, accounting principles, and financial controls.
• Proficiency in Microsoft Office Suite (especially Excel).
• Yardi, Concur, Paymode, BofA Works platforms experience preferred.
• Real Estate experience preferred.
• Excellent leadership, communication, and interpersonal skills.
• Detail-oriented with strong analytical and problem-solving abilities.
• Ability to prioritize and manage multiple tasks in a fast-paced environment