Accounts Payable Coordinator

Responsible for overseeing the accounts payable function for all assigned developments and properties including contractor AIA payments, professional fee payments, mortgage payments, utilities, and special payments. Assists Accountants with AIA Contract payments, month-end accruals, cash cut-offs, and variance analysis.

The Accounts Payable Coordinator will be responsible for creating a professional work environment, which reflects the Pennrose priorities of customer service, respect and collegiality among development and property team members, to meet the financial and operational goals while following company policies and procedures and applicable regulations

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Duties and Responsibilities

• Administers invoice processing, including managing workflows timely and accurately, posting approved invoices into Yardi system, tracking invoices held for payment, and follow up reporting to appropriate managers.
• Ensure bills are entered correctly, such as accurate entries of company, job cost code and amount
• Ensures all signed checks and remittance advices are mailed out promptly
• Works with Development Accountant and Controller to address cash shortages
• Submits prompt payment of all mortgages, interest, note payments, real estate taxes, special assessments, utility bills, and business taxes
• Responds promptly and courteously to all vendor requests and calls regarding payment information
• Works with vendors on billing errors, missing information, etc.
• Reconciles vendor statements

Performance Metrics

• Workflows are kept current with accurate information
• Posting of approved payables timely
• Accuracy of vendor information
• Positive department feedback from internal and external customers.
• Ability to maintain performance at a high level during challenging situations
• Expert in multi-tasking and triaging prioritization
• Excellent analytical and organization skills
• Strong verbal and written communication skills and ability to cooperatively interface with cross-functional teams/individuals internally and externally

Relationships and Contacts

Reports to: Controller

Supervises: N/A

Required Education and Experience:

• High School diploma or equivalent
• 2 or more years’ experience in accounts payable required
• Real Estate experience preferred
• Experience utilizing Yardi software preferred

Working Conditions:

• Ability to work periodic flexible hours is required.
• Ability to perform in a busy, multi-tasking work environment.
• Ability to pay close attention to detail and adhere to strict deadlines